AI Program Lead (PM/PO & BA Experience)

Almatý
Astaná
Belgrado
Breslavia
Cluj-Napoca
Cracovia
Dnipró
Ereván
Járkov
Kyiv
Lárnaca
Leópolis
Lodz
Lublinie
Monterrey
Montevideo
Odesa
Remote.AR
Remote.Brazil
Remote.Bulgaria
Remote.Colombia
Remote.Georgia
Remote.Kazakhstan
Remote.Poland
Riga
Rosario
Sofia
Tiflis
Varna
Varsovia

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Client

The client is a globally recognized institution specializing in postgraduate education and advanced research in management and business studies. Headquartered in Europe, the organization fosters innovation, academic excellence, and digital transformation through an international community and modern technology-driven initiatives.

Project overview

This initiative involves overseeing an ambitious and expanding AI portfolio consisting of 8–10+ parallel projects. These include the development of chatbot frameworks, knowledge assistants, and shared AI platforms. The project aims to leverage artificial intelligence to enhance institutional workflows, data accessibility, and stakeholder engagement within an evolving governance framework.

Position overview

We are seeking a versatile AI Delivery Lead (or AI Portfolio Lead) to operate across multiple workstreams and drive projects from end-to-end. The ideal candidate is a hybrid professional—likely a Project Manager or Product Owner with a strong Business Analysis background—who can connect disparate projects, identify shared dependencies, and navigate a landscape of internal and external development resources. This role requires an agile mindset to succeed in an environment where governance and technical platforms are continuously maturing.

Responsibilities

Drive the full lifecycle of 8–10 parallel AI projects, moving them through discovery, design, MVP, pilot, and full-scale production.
Maintain a holistic view of the portfolio to identify overlaps and opportunities for reuse across shared platforms, data integrations, and frameworks.
Act as the primary liaison between business sponsors, subject matter experts, and technical teams (internal and external) to ensure alignment and timely execution.
Refine problem statements and define user workflows to ensure AI solutions are practical, usable, and deliver tangible business value.
Navigate and help shape evolving governance checkpoints, ensuring projects follow lifecycle standards while accurately tracking progress, risks, and reporting.
Lead testing and feedback loops during pilots to ensure AI tools move beyond the experimental stage into sustained institutional use.

Requirements

Proven experience in Project Management or Product Ownership, specifically managing complex portfolios with multiple parallel workstreams.
Strong Business Analysis (BA) skills with the ability to translate vague business needs into structured technical requirements and workflows.
Experience working in agile environments with the ability to adapt to evolving processes and governance structures.
Demonstrated ability to coordinate and manage a mix of internal developers and external vendors.
Exceptional communication skills with the ability to influence and align diverse groups of stakeholders.

Nice to have

Prior experience with AI-specific projects, such as Large Language Models (LLMs), chatbots, or knowledge management systems.
Experience working within higher education or a complex, research-driven organizational environment.
Understanding of shared technical dependencies like data lakes, API integrations, or chatbot frameworks.

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